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Minutes of Meetings 

STEERING COMMITTEE - MEETING MINUTES

 

Date :

11 June 2013

 

Time:       10:00 - 13:00

 

 

Venue: 

SIGMA Corporate Boardroom, Waterford Place, Cnr Anton Van Wouw & Mendelssohn Streets, Waterkloof Glen, Pretoria,  

 

Present:

 

Apologies:

 

Annelise Steyn (AST)            

IBM

Chery Tanga (CT)                                 Eskom

 

Sagri Padayachey(SP) 

IBM

Aumkar Sukhoo (AS)                            Eskom

Brett Leeman (BL)

IBM

Taryn    Murphy (TM)                           Hulamin

Charel Marais (CM)

Eskom

Daryll    Jacobs (DJ)                               Hulamin

Grace Chileshe (GC)

BP

 

 

Koos Kunneke (KK)

Bombardier SA  

 

 

Jaco Ludick (JL)

Merafong Municipality

 

 

Trevor Roberts (TR)

Vetasi

 

 

Steve Botha  (SB)

Vetasi

 

 

Wendy Scott (WS)

Vetasi

 

 

 

Background

 

Last year on 20 November 2012 at the Vetasi IBM Maximo User Group Conference we launched the formalization of the Maximo User Group Africa (Mx UGA) Forum and 5 Maximo users volunteered their services to act as committee member of the Steering Committee however due to circumstances some had to step down and replacements had been approached in the Water, Municipalities and Mining sectors as the Charter recommends that the committee should attempt to have at least one representative from each of the Business Sectors to ensure fair representation:

 

  • Electricity – Charel Marais  (Cheryl Tanga, Aumkar Sukhoo)

  • Gas & Oil – Grace Chileshe

  • Facilities & IT (SaaS / Cloud) – Vetasi

 

 

 

  • Manufacture – None

  • Mining – None

  • Municipalities – None

  • Transport – Koos Kunneke

  • Water – None

 

An IBM Maximo management representatives needs to be nominated to participate in the Steering Committee as a non-voting member.

 

The draft Maximo User Group Africa (MxUGA) CHARTER which was drawn up to formalize the establishment of the user group was sent out for comment.

 

Agenda:

 

  1. Opening and welcome

  2. MxUGA Charter – see attached

  3. Election of voting committee member:

    1. Committee Chairperson

    2. Committee Co-Chairperson

    3. Executive Secretary – Wendy Scott

  4. Allocation of non-voting committee member:

    1. Liaison Officer 

    2. Liaison support

  5. Industry Representatives

    1. Oil & Gas

    2. Energy

    3. Transportation & Mining

    4. Municipal 

    5. IT & Facilities

  6. Funding & sponsorship

    1. IBM Program Manager

    2. Vetasi 

  7. Annual User Group workshops and events

    1. Pulse comes to you”” / Mx UGA conference 19&20 August 2013

i.Venue

ii.Theme and Key messages

iii.Agenda

iv.Speakers and Presenters

v.Site visits  & hosting

  1. IBM Support

    1. On-line user community

  2. General

  3. Light finger Lunch 

 

Minutes

 

    

 

  1. Opening and welcome

    1. Wendy opened the meeting

    2. Trevor welcomed everyone and presented the  background to the meeting

    3. Each member introduced themselves and indicated what they hoped to achieve through the user group

i.Crocus with different groups to see how other deal resolve issues

ii.Cross learning

iii.Access to key industry specialists

iv.IBM can connect people with industry specific international visitors

  1. MxUGA Charter – reviewed and updated 

 

  1. Election of members

As previously elected committee members could not attend the meeting other members of the user community were approached and agreed to volunteer to serve as committee members and where elected to the following roles.

Election of voting committee member:

  1. Committee Chairperson – Aumkar Sukhoo

  2. Committee Co-Chairperson –Grace Chileshe

  3. Executive Secretary – Wendy Scott

 

  1. Industry Representatives:

    1. Oil & Gas – Grace Chileshe

    2. Energy – Charel Marais

    3. Transportation & Mining – Koos Kunneke

    4. Municipal  - Jaco Ludick

    5. IT & Facilities – Steve Botha

  1. Allocation of non-voting committee member:

    1. Program Manager – Annelise Steyn

    2. Liaison Officer  - Brett Leeman

    3. Liaison support –Sagri  Padayachey

  1. Funding & sponsorship

    1. IBM Program Manager – Annelise Steyn

    2. Vetasi  -  Trevor Roberts

 

  1. Annual User Group workshops and events

 

  1. “Pulse comes to you”” / Mx UGA conference Date : 19&20 August 2013

 

  1. Venue

IBM venue not available. Most outside venues cost currently approx. R1,000 per delegate.

Wendy to investigate Nedbank facilities – send through a motivation and report back

  1. Theme and Key messages

 

 

 

 

  1. Agenda

 

Day 1

08-9am  Registration & Coffee

09: 00    10 min  Opening Address -

09:10     40 min  Key note speaker 1

09:50     40 min  Key note speaker 2

10:30     30 Min  Refreshment Break

11:00     40 Min  Presentation 1

11:40     40 Min  Presentation 2

12:30     60 min Lunch

13:30     40 min  Presentation 3, 4, 5

14:10     40 min  Presentation 6, 7, 8

15:00     30 Min  Refreshment Break

15:30     40 min  Presentation 3, 4, 5

16:10     40 Min  Presentation 2

17:00     Cocktail Party

 

Day 2

08-9am  Registration & Breakfast

09: 00    10 min  Opening Address – Mx UGA

09:10     40 min  Presentation 1

09:50     40 min  Presentation 2

10:30     30 Min  Body Break

11:00     40 Min  Presentation 3

11:40     40 Min  Presentation 4

12:30     60 min Finger Lunch

13:30     60 min  Travel

14:30     60 min Site visits

15:30     30 min Refreshment Break

16:00     60 min Travel

  1. Speakers and Presenters

  1. Site visits  & hosting

i.Eskom Simmerpan

ii.BP

iii.Bombadiere Gautrein

 

  1. IBM Support

    1. On-line user community

 

  1. General

 

Resource

 

WS/ TR

 

 

 

 

WS

 

 

 

 

 

 

 

 

 

 

 

 

 

AS

GC

WS

 

 

GC

CM

KK

JK

SB

 

AST

BL

SP

 

 

AST

TR

 

 

All

 

 

WS

ALL

SP

AS

Action

 

Update as per changes and send out to all

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TBA

Accepted

Accepted

 

 

Accepted

Accepted

Accepted

Accepted

Accepted

 

Accepted

Accepted

Accepted

 

 

Accepted

Accepted

 

 

 

Nedbank facilities really great

Auditorium can seat +120

2 breakaway rooms that can seat +40

Need to send through a motivation for consideration and approval.

Costs to be advised.

All to look at other similar events and come up with some ideas and suggestions.

Names of IBM Speakers to be approached:

  • Pete Karns

  • Lee Blakemore

  • Lou Attanasio

  • John Smart

  • Dave Bartlett

Suggested Topics:

Mobility

PASS

Afternoon Session – 3 Tracks: Utilities & Municipal/ Transportation & Mining/ Integrated Work Management

Case studies:

  • Transport

    • East Coast Rail

    • Heathrow Airport

    • Transnet

  • Enviroserve

  • Municipal

    • Drakenstein

  • Mining

    • Platmin

Demos

  • Work planning & scheduling

 

Round table breakfast

Suggested Topics:

World trends

Direction & Strategy

Roadmap

What new in new release

Implementation & Upgrades (processes)

Hidden gems (what you already got that you could be using)

Suggested site visits

  • BP (Grace)

  • Bombardier (Koos)

  • Eskom Simmerpan (Charel)

 

CM

GC

KK

SB

BL

IBM to do motivations

Industry representative to find out if it would be possible to host a site visit

Brett to arrange with IBM to set up
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